• Processes approved invoices in the Oracle R12 system. Checks for accuracy and ensure that invoice meets clients and contracts specifications
• Collaborates with Project Financial Managers to ensure accurate, complete, and timely client billings.
• Interacts with clients and Project Financial Analyst and Project Managers to review, reconcile billing issues and create/maintain client contact records
• Reports, investigates and resolves any billing irregularities, aged billing discrepancies and payment issues with the Collections Representative, Finance and Project Managers;
• Manages monthly client invoicing for completion within established financial deadlines.
• Raises invoices in Oracle, ensures invoices are printed and dispatched in timely fashion
• Prepares of domestic/international customer invoices when requested
• Checks for accuracy with respect to customer and local statutory needs, and with respect to applied VAT
• Resolute of queries from clients, finance personnel and PFA on a timely basis
• Maintains files billing paperwork, client correspondence and invoice backup
• Adheres to department key controls. Upon project setup in financial systems, review project profile to ensure accuracy of header information.
• At contract signature, reconcile billing milestones with total contract budget and work with Project Setup Group as needed to correct inconsistencies.
• Review billing milestones upon each budget change to ensure data accuracy and consistency.
• Prepare reports of project expenditure items for review by Project Financial Analyst, Project Leader, and others as needed, in preparation for billing on a regular basis.
• Create billing events in accordance with contracted milestones or units and per discussion with Project Leader and Project Financial Analyst.
• Work with Project Financial Analysts to conduct analysis of deferred and unbilled balances on studies.
• Perform detailed analyses on project expenditures, as requested by Project Leaders or Project Financial Analysts, by investigating source systems.
• Work with Project Financial Analysts to resolve issues with project setups, invoicing errors, etc.
• Direct and follow up on AP reclasses and investigate additional information required based on client queries.
• Serve as the primary point of contact for ad-hoc queries and reporting to the business; resolve and respond to all queries in a timely manner.
• Reconcile and provide billing information to Business Operations upon study closure to ensure accuracy of project close out.
• Monitor billing progress against budget and coordinate with Business Operations on changes in scope.
• Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner
• Provides general assistance to Billing Supervisor as necessary
• Provides training and support to other members of the AR Department and other staff as requested