Summary

The Global Trade Compliance Specialist ensures the rules and regulatory requirements of customs and other applicable governmental agencies for the applicable countries conduct imports and exports of CTS&L projects. Manages daily imports and exports for the project by collaborating with relevant stakeholders, ensuring the import/export tasks are executed in a timely manner to meet project timelines.

Trade Compliance

 Coordinate documents, procedures and communication when Parexel is responsible and accountable for management of import and export of goods on behalf of the sponsor.  Ensure all documents follow the record keeping process in compliance with Parexel’s and local regulations. (Senior)  Ensure import/export activities are conducted in compliance with customs and government agencies regulations.  Maintain positive relationship with customs and other government agencies, to learn and gather new requirements and regulations in advance for implement and for issue resolution.  Ensure all documents follow the record keeping process in compliance with PAREXEL’s and local regulations.  Support with design and implementation of GTC operational and compliance procedures.

Project Execution

 Responsible for arranging, preparing and confirming customs invoices are drafted according to project and local regulations.  Prepare and/or submit import and export license application in collaboration with Trade Compliance Coordinator, Trade  Compliance Lead and/or Line Manager.  Attend project meeting to provide import/export task updates.  Collaborate with Trade Compliance Coordinator, Trade Compliance  Lead and/or Line Manager to ensure project details are understood and import/export processes are executable for it.  Monitor shipments and customs clearance. Communicate status, delays to appropriate parties. Resolve shipment issues and possess the ability to determine when to elevate to management for resolution.  Track import/export licenses for quantity and expiry date. Inform and/or prepare and/or submit import/export license application. (Senior)  Provide an efficient interface with customs brokers and ensure import and export clearance are performed efficiently and in compliance.  Prepare and/or submit import and export license application which is aligned with project needs.  Attend project meetings to provide import/export updates and support resolution of any import/export issues and possess the ability to determine when to elevate to management for resolution.  Track import/export licenses for quantity and expiry date. Inform  and/or prepare and/or submit import/export license application.

Skills:

 Willingness to work in a matrix environment and to value the importance of teamwork.

 Ability/Solid to collaborate with internal and external stakeholders.

 Fosters and builds trust within the company, with the clients, and external vendors.

 Applies/Basic ability to sense a sense of urgency to resolve problems, and supports root-cause analysis.

 Solid organizational skills, including attention to detail and multi-tasking skills.  Strong attention to detail and ability to resolve situations that is ambiguous or incomplete.

 Highly self-motivated and self-directed.

Knowledge and Experience:

 Basic/Adequate knowledge of supply chain, international trade in healthcare or other industry.

 Adequate/solid knowledge of customs and/or clinical development.

 Adequate experience in communication with customs brokers and other third-party logistics providers.

 Basic experience in working with global virtual teams and a collaborative environment.

 Strong working knowledge of Microsoft Office.

 Fluent English.